Event Information & Guidelines

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Booth Display Regulations Event Schedule Safety & Security Information

Freeman Quick Facts Code of Conduct

Included in your Booth	Each 10' X 10' booth will be set with 8' high blue back drape and 3' high blue side dividers. Booths 300 sq. ft. or less will receive an identification sign displaying their company name and booth number. Booths larger than 300 sq. ft. may receive a one-line identification sign upon request. All aisles and booths will be carpeted with existing hotel carpet. To order additional booth furnishings & services refer to the Order Services section. The deadline for advance order discount rates through Freeman is October 7, 2025**.
Important Things to Remember	Visitors Under 18. No one under the age of 18 will be allowed in the Exhibit Hall during the event. This rule applies to both visitors and exhibitors. There will be no exceptions! Each booth will include: 8' high blue back drape and 3' high blue side dividers. Booths 300 sq. ft. or less will receive a one-line identification sign. Booths larger than 300 sq. ft. may receive a one-line identification sign upon request. All aisles and booths will be carpeted with existing hotel carpet No Early Break Down. All stands must be staffed during all expo hours. Exhibitors are NOT allowed to break down or remove any part of their exhibit, equipment, display material or merchandise from the exhibit hall before the official close of the event at 1:05 PM Thursday, November 6, 2025. Please review the Event Schedule and plan accordingly when booking travel for the event.
Booth Design Regulations	Booth regulations vary depending on your booth type (peninsula, island, perimeter, in-line). Exhibit display regulations and diagrams are included in the General Information section of the Exhibitor Manual. All exhibiting companies MUST submit the Booth Approval Form no later than September 16, 2025.
Booth Cleaning	Booth cleaning & trash removal/porter service should be ordered through Freeman Exhibitor Services.
Carpet / Floor Covering	The Exhibit Area is carpeted in existing multi-colored hotel carpet. Consequently, exhibitors are not required to provide floor covering for their booth. Exhibitors wishing to enhance the appearance of their booth may bring their own carpet or order rental carpet through Freeman.
Catering / Liquor	All food and beverage (alcoholic and non-alcoholic) must be purchased through the Caesars Palace Las Vegas catering services, the holder of the alcohol licensing. All alcoholic beverages must be purchased from the licensee. Bringing alcoholic beverages into the building is strictly prohibited.
Children	Visitors under the age of 18 are NOT allowed on the show floor during move-in, move-out and event days at the IOFM Fall Conference and Expo. This rule applies to both visitors and exhibitors. There will be NO exceptions!
Custom Booths	Exhibit displays must arrive pre-finished and ready to be assembled. No painting or additional carpentry will be allowed inside the halls. At the close of the event, all exhibit displays must be removed from the hotel at the expense of the exhibitor.
Dismantaling	Exhibitors are not allowed to begin dismantling their exhibits, in part or whole, before the close of the show on Thursday, November 6 at 1:05 PM.
Drones	Operable drones are not permitted to be used under any circumstances.
Exhibit Display	All back walls and sidewalls must be finished or draped, no loose wire or any obstruction may be seen or Event Management, at the exhibitor’s expense, will drape them. See-through back walls or displays that do not cover the back wall entirely will not suffice. Pop-up displays must be positioned so that the back-metal framing is not visible - if positioned so, metal framing must be covered. The backside of walls (the common border facing a neighboring booth) must be devoid of copy, logos or other graphics, so as not to be an eyesore to neighboring exhibitors or appear as part of their display. Please refer to the display regulations regarding booth designs.
Event Management Office	To reach the Event Organizer please approach the Customer Service Desk within the Registration area.
Exhibitor Evaluation	All exhibitors will receive an evaluation shortly after the event. Your cooperation in completing and returning this survey will help us to improve the event and will serve as an information link between exhibitors and Event Management.
Give-Aways & Lotteries	Exhibitors may sponsor raffles, giveaways, and lotteries within the area defined as their booth space as long as they are free and open to everyone. As a reminder, all food & beverage items must be purchased through the official caterer, Caesars Palace Las Vegas, including giveaway prize food & beverage items.
Helium Balloons / Adhesive Materials Other Materials & Popcorn	Event Management does not allow helium balloons to be used as part of an exhibitors display nor may they be distributed. The use of glitter, confetti, sand, or simulated snow types of material, as well as popcorn, is NOT permitted. Any costs incurred by Event Management for the removal of these items will be charged to the exhibiting company.
Liability Insurance	Exhibitors are encouraged to carry their own general liability insurance as well as any additional property or theft insurance they deem appropriate but are no longer required to provide to Event Management evidence of that insurance or name Diversified Communications as an additional insured on the exhibitor’s policy. As has always been the case, exhibitors remain exclusively responsible for theft or damage to their personal property and are advised to secure their valuables at all times.
Maintaining Professionalism	Event Management reserves the right to prohibit or remove any exhibit which, in its sole discretion, detracts from the general character of the exhibition as a whole or consists of products or services inconsistent with the purpose of the exhibition. The right to prohibit includes persons (dressed in a sexually suggestive or offensive manner), things, conduct, printed matter, or anything of a character which the organizers, in their sole discretion, determine objectionable. In the event of such prohibition or removal, the organizers shall not be liable for any damages, including refunds or other exhibit expenses.
Music, Photographs And Other Copyrighted Material	Exhibitors are responsible for obtaining all necessary licenses and permits to use recorded music, photographs, and other copyrighted material in Exhibitor’s exhibit space. As agreed in its Space Contract, Exhibitor shall remain liable for and shall indemnify, defend, and hold Diversified harmless from all losses, costs, claims, causes of action, suits, damages, liability, expenses, and costs, including reasonable attorney’s fees, arising from any and all copyright infringement that Exhibitor, its agents, or employees may be accused of related to the Event.
Off-Site Events	Our agreement with you prohibits hosting off-site events during event hours and receptions. If you decide to host an event during authorized hours, we ask that you share your plans with us in advance. Please contact Ihara Dutra at idutra@divcom.com
Operating Your Exhibit	All activities must be contained within the exhibit area described in your application for exhibit space. No selling or promoting will be allowed in the aisles, other exhibitor booths, entrance/exits, or other public areas. Promotion of other events is strictly prohibited. Attendees viewing video monitors must be within your exhibit space, not crowded in the aisles. Music may not exceed background audio level. All speakers must be facing into the exhibitor’s booth and not away from the booth. Loudspeakers and carnival tactics will not be allowed. Please be a considerate neighbor. Event Management will enforce this on site.
Photographs & Videos Limited	Photography & videography of your booth is permitted, however if you wish to take photographs of other exhibitor’s booths or displays, you must secure permission from the exhibitor first.
Security	The exposition will maintain security service in the exposition area from the initial move-in period until the last piece of freight is removed. However, exhibitors are reminded that they are responsible for the protection of their own products and exhibit materials. All persons in the exhibit area must wear a badge at all times, including during move-in, event hours, and move-out. Exhibitors are responsible for ordering badges for their workers and staff.
Service Costs	Order all services by the published advanced deadline to ensure timely installation or delivery on-site. Refer to the Important Exhibitor Tasks for a list of upcoming deadlines.
Smoking	The venue is a non-smoking facility which includes vaping & electronic cigarettes.
Solicitation by Non-Exhibiting Companies	For the protection of all exhibitors, only those companies whose Application for Exhibit Space has been approved by Event Management will be allowed to present and sell their products. If a representative from a non-exhibiting company is seen soliciting business on the show floor, please request a business card from that person and give it to an Event Management representative. We will take the necessary steps to curtail this activity.
Wireless Internet (Wi-Fi)	Wireless Internet (Wi-Fi) is available throughout the convention space of Caesars Palace Las Vegas. If you are streaming a video or presentation from the internet and uninterrupted bandwidth is vital, we recommend purchasing a dedicated internet drop for your booth.

Questions?

Please feel free to e-mail us at customerservice@divcom.com, use the chat feature below, or call +1-207-842-5508. We look forward to working with you in preparation for a successful event!

Important Information

Recently IOFM Fall Conference & Expo has been the target of groups that offer a variety of fraudulent services. This includes but is not limited to fraudulent travel, advertising, and data services. Many of our customers have reported that these groups who are not our official vendors fail to deliver on their promises to provide hotel reservations, advertising, or accurate data, then refuse to grant refunds. Some of these groups engage in illegal phishing practices or embed malware in their messages that could (if clicked) infect/hack your company’s systems. We strongly advise that you do not click on any links from e-mails or groups that look suspicious and always check our Official Vendor List before contracting with anyone. If you suspect that you have been contacted by a fraudulent vendor or have any questions, please contact us at customerservice@divcom.com. Please note that IOFM Fall Conference & Expo and its official vendors DO NOT sell attendee lists under any circumstance. Companies or groups offering such lists are not affiliated with IOFM Fall Conference & Expo in any way and cannot possibly have accurate attendee data. Buyers should beware!